Exhibitor FAQ

Exhibitor Information

Location & Exhibitor Map

The exhibitor area and tables will be located in Sapphire CD ballroom on the 4th floor of the hotel. Exhibitor Map

Setup & Tear Down

  • 9/20 - 12:00 pm to 5:30 pm- Exhibitor setup (early registration begins at 4:30, welcome reception begins at 5:30)

  • 9/21- 7:00 am to 7:30 am- Exhibitor setup (breakfast and registration begin at 7:30)

  • 9/22- 1:30 pm to 3:00 pm- Exhibitor tear down

Booth Logistics & AV/Power Order Form

We will have a 6’ x 30” table and chairs available for you at the conference.  There will be limited space on either side of the tables, but room behind your table for banners and a backdrop. Should you have any extra requirements such as power, monitor(s), laptop, etc. please see- 2026 Exhibitor Order Form

Shipping & Receiving

Shipping and receiving of packages will be handled by the FedEx Office located inside the hotel. Pricing is based on weight and applicable to all incoming and outgoing shipments.

FedEx has requested that all Exhibitors follow the guidelines outlined here: FedEx shipping requirements‍ ‍

Due to limited storage, the hotel asks that you do not ship items for receipt sooner than three (3) days prior to your event.

The hotel will deliver any exhibitor items that have been shipped to the hotel to your booth. Items will be delivered to your booth by 3:30 pm on 9/20/26.

For questions and to advise of any incoming packages, please contact: marisa.claudio@hilton.com

Attendee Punch Cards

All attendees will be given a punch card at registration to encourage interaction at your booth.  Those who successfully visit each booth, will enter their card for a raffle drawing.  We’d like to ask that you initial your booth space in the area provided on the card.  Our goal is to provide an opportunity for you to meet and talk to all attendees.